City of Laurie, Missouri

REGULAR MEETING MINUTES

BOARD OF ALDERMEN

APRIL 12, 2010; 6:00 P.M.

CITY OF LAURIE, MISSOURI

The meeting was called to order at 6:00 p.m.

Present at the meeting were Mayor Chuck Chorpening, Alderman Ken Zgiet, Alderman Rod Hayes, Alderman Clarence Hager, absent Paul Irwin, Alderman elect Greg Lux and Alderman elect Herb Keck.

Others present were City Clerk Olive Wood, Director of Public Works Ed Young, City Attorney Al Clever, Chief Jess Calvin, Dru Hayes, Martha Moulder, Peggy Huffman, Tom Huffman, Jim Walker, Ruth Magill, Lois Jean Hipple, Janet Dabbs, Joyce Keck, Joyce Chorpening, Hugh Smith, Pat Garrett, Robin Wesselschmidt, Amy Wilson, Cathy Charter, Michael Wagner, Terry Summers, and Ryan Summers.

Before starting the agenda, Mayor Chuck Chorpening asked those present to stand and recite the Pledge of Allegiance. A moment of silence was held in honor of our troops and our nation.

APPROVAL OF MINUTES

The minutes of the March 8, 2010 Codification Work Session minutes were presented. Alderman Hager made a motion to approve the minutes as presented. Alderman Zgiet seconded. The following vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - absent

Alderman Hayes – aye

The minutes of the March 8, 2010 regular meeting were presented. Alderman Hayes made a motion to approve the minutes as presented. Alderman Hager seconded motion. The following vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - absent

Alderman Hayes – aye

UNFINISHED BUSINESS

A. 2009 Fiscal Year End Audit Report, Lisa Officer CPA: Lisa Officer, CPA reviewed the following from the City of Laurie’s fiscal year 2009 annual audit.

-Page 11 the city’s Governmental Activities had total net assets of $1,291,087 and the Business-Type Activities was $5,327,604.

-Page 13 of the audit the General Fund had increased the reserve fund by $19,000, and the unreserved funds decreased by $60,000.

-Page 15 of the audit tax revenues were down 5%, police department and court expenses had increased in wages and capital improvements by 18%. Expenditures over revenues were $60,190.

-Page 17 of the audit the water and sewer fund had a decrease in current assets of $38,463.

-Page 18 the bond was reduced by $109,735.

-Page 19 is the summary of the water and sewer funds; the water revenue was increased by 15% and the sewer revenue increased by 18%; repairs and maintenance had a 30% decrease; personnel cost increased by 35%; the increase in personnel was mainly due to a change in sick time for salaried employees; salaried employees were given a one-time payout on sick time. The water and sewer fund showed a profit of $42,193 after bond payments.

Auditor Officer stated the budget had been amended several times to reduce revenues and adjust for expenses due to the change in economy. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct misstatements on a timely basis. This is due to a limited number of available personnel; it is not always possible to adequately segregate certain incompatible duties.

Auditor Officer stated the city needs and is in the process of implementing improved cash collection procedures for the fairground events such as cash registers or a ticket system.

The mayor and board thanked Ms. Officer for the report.

B. Resolution No. 2010-02; “A RESOLUTION BY THE CITY OF LAURIE, MISSOURI IN APPRECIATION TO ROD HAYES FOR HIS SEVEN YEARS OF SERVICE TO THE CITY OF LAURIE, MISSOURI:” Mayor Chorpening presented a resolution to Alderman Rod Hayes thanking him for his seven years of service as Alderman for the City of Laurie.

C. Policy and Procedures Manual for Police In-Car Cameras: City Attorney Al Clever stated he had reviewed the proposed policy and procedures manual for the police in-car cameras and it met with his satisfaction. Alderman Zgiet made a motion to approve the policy and procedures manual for police in-car cameras. Alderman Hager seconded. The following vote was recorded:

Alderman Hayes aye

Alderman Hager aye

Alderman Irwin absent

Alderman Zgiet aye

D. First Reading Council Bill No. 2010-08: “An Ordinance declaring the results of the Municipal Election held on April 6, 2010:” Alderman Hayes introduced Council Bill No. 2010-08 for the first reading. Alderman Zgiet seconded. The following roll call vote was recorded:

Alderman Hayes aye

Alderman Hager aye

Alderman Irwin absent

Alderman Zgiet aye

E. Second Reading Council Bill No. 2010-08: “An Ordinance declaring the results of the Municipal Election held on April 6, 2010.” Alderman Hager introduced Council Bill No. 2010-08 for the second reading. Alderman Zgiet second. The following roll call vote was recorded:

Alderman Hayes aye

Alderman Hager aye

Alderman Irwin absent

Alderman Zgiet aye

Mayor Chorpening declared Council Bill No. 2010-08 become Ordinance No. 2010-08.

Alderman Rod Hayes asked to read a statement before leaving his seat as alderman of Ward I. He congratulated the new board members and made a statement regarding the mayor.

SWEARING IN OF NEWLY ELECTED MAYOR AND ALDERMEN: The Oath of Office was preformed by City Clerk Olive Wood to newly elected officials; Mayor Chuck Chorpening, Ward I Alderman Greg Lux, and Ward II Alderman Herb Keck.

NEW BUSINESS

A. Westlake Aquatic Center Celebration, Laurie/Sunrise Beach Rotary Club, Pat Garrett: A 10 year celebration will be held on June 3, 2010 from 3:00 – 7:00 p.m. for the Westlake Aquatic Center. The Laurie-Sunrise Beach Rotary Club would like community involvement; booths will be available for non-profit organizations and demonstrations will be given in scuba driving. The big event will include the drowning of the Westlake Aquatic Center mortgage. The committee requested the use of the fairgrounds for parking. Mayor Chorpening will present a Proclamation on June 3rd from the City of Laurie.

The board agreed the fairgrounds could be used for parking and in case of rain they will need to coordinate with Public Works Director Ed Young.

B. Ballpark Ordinance No. 113, Hugh Smith: Hugh Smith requested the board review Ordinance No. 113 in Section 13. “No person, partnership, association or persons, or corporations hereunder shall sell, possess, or consume any type of non-intoxicating or intoxicating liquors as defined herein in the Laurie Park on State Road RA.” Smith recommended that no liquor be present during youth league games, but would like to allow liquor during the adult leagues. Alderman Keck asked what benefits there would be for allowing liquor at the park. Smith stated there was probably no benefit, but players stay on the grounds and eat at the concession stand verses going to the bars in town during adult league tournaments or going to their cars. Mayor Chorpening stated he had contacted several sanctioned ballparks and none allowed alcoholic beverages in the ballparks.

Mayor Chorpening asked that it be tabled and placed on the May 10th agenda to give the board an opportunity to consider the request.

C. Water/Sewer Leak, Community Bank, Michael T. Wagner: Michael Wagner Assistant Vice President stated Community Bank owned property at 351 S. Main and a water leak occurred. He asked the board to waive the water/sewer bill. The board agreed to reduce the sewer charge on the bill to the average from previous months, but the bank would be responsible for the water usage.

Pending Payments & Addition to Pending Payments: Alderman Hager made a motion to approve the additions and pending payments. Alderman Lux seconded. The following vote was recorded:

Alderman Lux aye

Alderman Hager aye

Alderman Keck aye

Alderman Zgiet aye

Department Head Reports

A. Ed Young, Public Works Director

1. Census Forms: Public Works Director Ed Young stated some local residents did not receive a census form. Census forms are available at city hall; Central Bank in the lower level of the bank from 1:00 – 4:00 p.m.; and Morgan County Library.

2. Sewer Treatment Plant Replacement Panels: The 2010 budget included $30,000 for replacement filter panels for the sewer treatment plant. The proposed cost is $29,226.30. The board approved the purchase of the wastewater treatment plant panels.

3. Internet Update: Public Works Director Ed Young reported AT&T has installed the T-1 lines; the city is waiting on the Special Services section of AT&T to release the lines for use; and an estimated time for the release has already passed. Young reported the city is getting closer, but not yet there.

B. Jesse Calvin, Police Chief: Chief Calvin reported he and his officers have burned their vacation per the personnel policy manual and would not need to request an extension.

C. Olive Wood, City Clerk

- Review Financial Report for March:

- General Fund sales tax is down 6% to date, with the largest sales tax months in June, September and December. The GF revenues are 3 ½% below the projections.

- General Fund expenditures are on target.

- Excluding the Street Sales Tax Revenues and Expenditures the General Fund has revenues of $112,153.90; expenditures of $136,568.34 spending $24,414.44 more than revenues received.

- Event Funds: Revenues for events mainly come in during that last half of the year, as of March 31st the exceed revenues by $12,185.03.

- Water & Sewer Revenues were at $151,584.96, this being 3.5% below projections; approved rate increases will become effective in the May 2010.

- Water & Sewer Expenditures was $165,719.77; a bond principal and interest payment was made in March leaving a deficit of $14,134.81.

D. Al Clever, City Attorney: None

Board Reports: None

Mayor’s Report

A. Elect Mayor-Pro-tem: (See below)

B. Recommendations for Bank Authorization: Mayor Chorpening recommended Alderman Ken Zgiet become Mayor-Pro-tem and Alderman Clarence Hager as signature on the bank accounts to replace outgoing Alderman Rod Hayes. Alderman Hager made a motion to approve Alderman Zgiet as the Mayor-Pro-tem; and Clarence Hager as a signature on checks. Alderman Keck seconded. The following vote was recorded:

Alderman Lux aye

Alderman Hager aye

Alderman Keck aye

Alderman Zgiet aye

Public Comments: None

Closed Meeting: A portion of this meeting may be closed pursuant to Section 610.021(3) to consider hiring, firing, disciplining or promoting an employee:

Alderman Zgiet made a motion to close the regular meeting and go into a closed meeting per Missouri Revised Statutes 610.021(3) at 6:45 p.m. Alderman Hager seconded. The following roll call vote was recorded:

Alderman Lux aye

Alderman Hager aye

Alderman Keck aye

Alderman Zgiet aye

Attendance: Mayor Chuck Chorpening, Alderman Lux, Alderman Hager, Alderman Keck, Alderman Zgiet, City Attorney Al Clever, City Clerk Olive Wood, and arriving at later Public Works Director Ed Young.

No motions were made. Personnel directives from the Board of Aldermen were given to City Attorney Al Clever to draft letters to be reviewed and signed by the aldermen and the board consented to a personnel request from Public Works Director Ed Young.

Alderman Lux made a motion to return to open meeting at 8:47 p.m.. Alderman Zgiet seconded. The following roll call vote was recorded:

Alderman Lux aye

Alderman Hager aye

Alderman Keck aye

Alderman Zgiet aye

Open Session: It was suggested that Ordinance No. 113 regarding the liquor license be revised. Mayor Chorpening explained during the codification adoption that fees on liquor license issue will be addressed.

ADJOURN: Alderman Hager made a motion to adjourn. Alderman Lux seconded. The meeting adjourned at 8:50 p.m.

Respectfully Submitted,

Chuck Chorpening

Mayor