City of Laurie, Missouri

REGULAR MEETING MINUTES

BOARD OF ALDERMEN

MARCH 8, 2010; 6:00 P.M.

CITY OF LAURIE, MISSOURI

The meeting was called to order at 6:00 p.m.

Present at the meeting were Mayor Chuck Chorpening, Alderman Ken Zgiet, Alderman Rod Hayes, Alderman Paul Irwin and Alderman Clarence Hager.

Others present were City Clerk Olive Wood, Director of Public Works Ed Young, City Attorney Al Clever, Chief Jess Calvin, Dru Hayes, Peggy Huffman, Tom Huffman, Susann Huff, Val Farr, Jay Fisher, Greg Lux, Ruth Magill, Kathleen Lutke, Doug Thomas, Janet Dabbs, David Boone, Randy Klindt, and Corey tin-Bensel.

Before starting the agenda, Mayor Chuck Chorpening asked those present to stand and recite the Pledge of Allegiance. A moment of silence was held in honor of our troops, and our nation.

APPROVAL OF MINUTES

The minutes of the February 8, 2010 Regular Meeting minutes were presented. Alderman Hayes made a motion to waive the reading of and approve the minutes as presented. Alderman Hager seconded the motion. The following vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

UNFINISHED BUSINESS

A. Codification Update: A review of the codification work session was given from the 5:00 p.m. meeting held prior to the regular meeting. Mayor Chorpening ask the board to approve expenditures of $900 for the folio views information retrieval software for city hall; $300 for the code on the internet initial setup and monthly maintenance fee of $30.00 a month. A motion was made by Alderman Hayes for the city to pay an initial set-up fee of $1200 and a monthly fee of $30.00 for monthly maintenance. Alderman Hager seconded the motion. The following vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

B.. First Reading Council Bill No. 2010-02; Ordinance No. 2010-02: “An Ordinance providing for issuance of permanent fireworks permits and temporary fireworks permits and repealing Ordinance No. 320.150; 2003-14; Ordinance No. 2005-01; and Ordinance No. 2009-08.” Alderman Irwin introduced Council Bill No. 2010-02 for the first reading. It was seconded by Alderman Hayes. The following roll call vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

C. Second Reading Council Bill No. 2010-02; Ordinance No. 2010-02: “An Ordinance providing for issuance of permanent fireworks permits and temporary fireworks permits and repealing Ordinance No. 320.150; 2003-14; Ordinance No. 2005-01; and Ordinance No. 2009-08.” Alderman Irwin introduced Council Bill No. 2010-02 for the second reading. Alderman Hager seconded. The following roll call vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

Mayor Chorpening declared Council Bill No. 2010-02 become Ordinance No. 2010.02.

D. Policy and Procedures Manual for Police In-Car Cameras: City Attorney Al Clever reported the policy and procedures manual for police in-car cameras was still being reviewed. It will be placed on the April 2010 agenda.

NEW BUSINESS

A. Co-Mo Electric Cooperative, Federal Assistance Grant for High Capacity Fiber Optic Network: Co-Mo Electric Representatives Corey tin-Bensel and Randy Klindt briefed the board on applying for a Federal Assistance Grant for High Capacity Fiber Optic Network. The grant will benefit economic development, economic growth, education, and residents that work from home. Only 18% of the area has access to broadband internet. The stimulus grant if received will be available to 100% of their customer base. Co-Mo Electric’s area runs from the Laurie, Truman Dam, Jefferson City, to Interstate 70. The fiber optic lines are much more reliable and upgrades are a matter of electronics. The representatives thanked the City of Laurie and Board for their letter of support. Grants will be awarded in October or November of 2010 and if Co-Mo Electric receives the grant it will take a three year build out.

Mayor Chorpening stated this would be good for the local community; the city’s wireless internet will not reach 100% of the local community. The city will also recoup the investment they have spent for wireless antenna and equipment within a two year period.

B. First Reading Council Bill No. 2010-07; Ordinance No. 2010-07; “A SPECIAL ORDINANCE OF THE CITY OF LAURIE, MISSOURI APPROVING CONTRACT WITH GRAVOIS ARM SEWER DISTRICT OF MORGAN COUNTY, MISSOURI.” Alderman Hayes introduced Council Bill No. 2010-07 for the first reading. Alderman Irwin seconded. The following roll call vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

C. Second Reading Council Bill No. 2010-07; Ordinance No. 2010-07; “A SPECIAL ORDINANCE OF THE CITY OF LAURIE, MISSOURI APPROVING CONTRACT WITH GRAVOIS ARM SEWER DISTRICT OF MORGAN COUNTY, MISSOURI.” Alderman Irwin introduced Council Bill No. 2010-07 for the second reading. Alderman Hayes seconded. The following roll call vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

Mayor Chorpening declared Council Bill No. 2010-07 become Ordinance No. 2010-07.

PENDING PAYMENTS & ADDITION TO PENDING PAYMENTS

Alderman Irwin made a motion to approve pending and addition to pending payments. Alderman Hager seconded: The following vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

DEPARTMENT HEAD REPORTS

A. Ed Young, Public Works Director

1. Parcel of Land for 4th Storm Siren: The Board thanked Mr. and Mrs. Gary Lutke for donating the land for the 4th storm siren. In return the city will provide a fire hydrant to the subdivision. The land is presently being surveyed.

2. USDA Approval for Sewer Rate Increase: A letter from USDA approving the sewer rate increase was given to the Board. The new rate increase will show on the May 2010 billing.

3. AT&T Easement and Wireless Internet Update: AT&T has scheduled with a contractor to install the T-1 lines to the water tower this week. If this is completed a test of the wireless internet will be done the week of March 15 – 19, 2010.

4. Events Proposal

- EVOL $13,000 for concrete floor for EVOL storage unit, underpinning for log cabin, upgrade electrical behind horseshoe pits, replace soccer fence with rope fence, stain gazebo and teen pavilion

- BBQ $8,000 to enlarge beer garden pavilion

- HBF $8,000 to enlarge beer garden pavilion, repair asphalt by stage, replace floor, roof, stabilize bar in big beer garden, replace roof on little beer garden, replace back roof on main stage, stain stage, covered bridge and fair shack. (Estimates on the above projects will be provided for board approval.)

The Board of Aldermen discussed the transfer of funds and if the events could afford to make improvements for the above. Alderman Hager made a motion to amend the budget using $14,000 from event reserves to the fairground improvement account; to enlarge the pavilion at the big beer garden; concrete floor for EVOL shed; repair asphalt by main stage; and the concrete bid going to Rice Concrete as the low bidder. Alderman Zgiet seconded. The following vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

The above were the only authorized expenditures by the Board of Aldermen.

B. Jesse Calvin, Police Chief: Chief Calvin reported the in-car and security cameras and equipment are on order.

C. Olive Wood, City Clerk

- Review Financial Report: City Clerk Olive Wood provided an overview of the February Financial Report.

D. Al Clever, City Attorney: None

Board Reports: None

Mayor’s Report: Mayor Chorpening thanked Alderman Irwin and Alderman Hayes for their service to the City of Laurie.

Public Comments: None

ADJOURN: Alderman Hayes made a motion to adjourn. Alderman Irwin seconded. Meeting adjourned at 6:55 p.m.

Respectfully Submitted,

Chuck Chorpening

Mayor