City of Laurie, Missouri

REGULAR MEETING MINUTES

BOARD OF ALDERMEN

MARCH 8, 2010; 6:00 P.M.

CITY OF LAURIE, MISSOURI

The meeting was called to order at 6:00 p.m.

Present at the meeting were Mayor Chuck Chorpening, Alderman Ken Zgiet, Alderman Rod Hayes, Alderman Paul Irwin and Alderman Clarence Hager.

Others present were City Clerk Olive Wood, Director of Public Works Ed Young, City Attorney Al Clever, Chief Jess Calvin, Dru Hayes, Peggy Huffman, Tom Huffman, Susann Huff, Val Farr, Jay Fisher, Greg Lux, Ruth Magill, Kathleen Lutke, Doug Thomas, Janet Dabbs, David Boone, Randy Klindt, and Corey tin-Bensel.

Before starting the agenda, Mayor Chuck Chorpening asked those present to stand and recite the Pledge of Allegiance. A moment of silence was held in honor of our troops, and our nation.

APPROVAL OF MINUTES

The minutes of the February 8, 2010 Regular Meeting minutes were presented. Alderman Hayes made a motion to waive the reading of and approve the minutes as presented. Alderman Hager seconded the motion. The following vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

UNFINISHED BUSINESS

A. Codification Update: A review of the codification work session was given from the 5:00 p.m. meeting held prior to the regular meeting. Mayor Chorpening ask the board to approve expenditures of $900 for the folio views information retrieval software for city hall; $300 for the code on the internet initial setup and monthly maintenance fee of $30.00 a month. A motion was made by Alderman Hayes for the city to pay an initial set-up fee of $1200 and a monthly fee of $30.00 for monthly maintenance. Alderman Hager seconded the motion. The following vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

B.. First Reading Council Bill No. 2010-02; Ordinance No. 2010-02: “An Ordinance providing for issuance of permanent fireworks permits and temporary fireworks permits and repealing Ordinance No. 320.150; 2003-14; Ordinance No. 2005-01; and Ordinance No. 2009-08.” Alderman Irwin introduced Council Bill No. 2010-02 for the first reading. It was seconded by Alderman Hayes. The following roll call vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

C. Second Reading Council Bill No. 2010-02; Ordinance No. 2010-02: “An Ordinance providing for issuance of permanent fireworks permits and temporary fireworks permits and repealing Ordinance No. 320.150; 2003-14; Ordinance No. 2005-01; and Ordinance No. 2009-08.” Alderman Irwin introduced Council Bill No. 2010-02 for the second reading. Alderman Hager seconded. The following roll call vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

Mayor Chorpening declared Council Bill No. 2010-02 become Ordinance No. 2010.02.

D. Policy and Procedures Manual for Police In-Car Cameras: City Attorney Al Clever reported the policy and procedures manual for police in-car cameras was still being reviewed. It will be placed on the April 2010 agenda.

NEW BUSINESS

A. Co-Mo Electric Cooperative, Federal Assistance Grant for High Capacity Fiber Optic Network: Co-Mo Electric Representatives Corey tin-Bensel and Randy Klindt briefed the board on applying for a Federal Assistance Grant for High Capacity Fiber Optic Network. The grant will benefit economic development, economic growth, education, and residents that work from home. Only 18% of the area has access to broadband internet. The stimulus grant if received will be available to 100% of their customer base. Co-Mo Electric’s area runs from the Laurie, Truman Dam, Jefferson City, to Interstate 70. The fiber optic lines are much more reliable and upgrades are a matter of electronics. The representatives thanked the City of Laurie and Board for their letter of support. Grants will be awarded in October or November of 2010 and if Co-Mo Electric receives the grant it will take a three year build out.

Mayor Chorpening stated this would be good for the local community; the city’s wireless internet will not reach 100% of the local community. The city will also recoup the investment they have spent for wireless antenna and equipment within a two year period.

B. First Reading Council Bill No. 2010-07; Ordinance No. 2010-07; “A SPECIAL ORDINANCE OF THE CITY OF LAURIE, MISSOURI APPROVING CONTRACT WITH GRAVOIS ARM SEWER DISTRICT OF MORGAN COUNTY, MISSOURI.” Alderman Hayes introduced Council Bill No. 2010-07 for the first reading. Alderman Irwin seconded. The following roll call vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

C. Second Reading Council Bill No. 2010-07; Ordinance No. 2010-07; “A SPECIAL ORDINANCE OF THE CITY OF LAURIE, MISSOURI APPROVING CONTRACT WITH GRAVOIS ARM SEWER DISTRICT OF MORGAN COUNTY, MISSOURI.” Alderman Irwin introduced Council Bill No. 2010-07 for the second reading. Alderman Hayes seconded. The following roll call vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

Mayor Chorpening declared Council Bill No. 2010-07 become Ordinance No. 2010-07.

PENDING PAYMENTS & ADDITION TO PENDING PAYMENTS

Alderman Irwin made a motion to approve pending and addition to pending payments. Alderman Hager seconded: The following vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

DEPARTMENT HEAD REPORTS

A. Ed Young, Public Works Director

1. Parcel of Land for 4th Storm Siren: The Board thanked Mr. and Mrs. Gary Lutke for donating the land for the 4th storm siren. In return the city will provide a fire hydrant to the subdivision. The land is presently being surveyed.

2. USDA Approval for Sewer Rate Increase: A letter from USDA approving the sewer rate increase was given to the Board. The new rate increase will show on the May 2010 billing.

3. AT&T Easement and Wireless Internet Update: AT&T has scheduled with a contractor to install the T-1 lines to the water tower this week. If this is completed a test of the wireless internet will be done the week of March 15 – 19, 2010.

4. Events Proposal

- EVOL $13,000 for concrete floor for EVOL storage unit, underpinning for log cabin, upgrade electrical behind horseshoe pits, replace soccer fence with rope fence, stain gazebo and teen pavilion

- BBQ $8,000 to enlarge beer garden pavilion

- HBF $8,000 to enlarge beer garden pavilion, repair asphalt by stage, replace floor, roof, stabilize bar in big beer garden, replace roof on little beer garden, replace back roof on main stage, stain stage, covered bridge and fair shack. (Estimates on the above projects will be provided for board approval.)

The Board of Aldermen discussed the transfer of funds and if the events could afford to make improvements for the above. Alderman Hager made a motion to amend the budget using $14,000 from event reserves to the fairground improvement account; to enlarge the pavilion at the big beer garden; concrete floor for EVOL shed; repair asphalt by main stage; and the concrete bid going to Rice Concrete as the low bidder. Alderman Zgiet seconded. The following vote was recorded:

Alderman Hager - aye

Alderman Zgiet - aye

Alderman Irwin - aye

Alderman Hayes – aye

The above were the only authorized expenditures by the Board of Aldermen.

B. Jesse Calvin, Police Chief: Chief Calvin reported the in-car and security cameras and equipment are on order.

C. Olive Wood, City Clerk

- Review Financial Report: City Clerk Olive Wood provided an overview of the February Financial Report.

D. Al Clever, City Attorney: None

Board Reports: None

Mayor’s Report: Mayor Chorpening thanked Alderman Irwin and Alderman Hayes for their service to the City of Laurie.

Public Comments: None

ADJOURN: Alderman Hayes made a motion to adjourn. Alderman Irwin seconded. Meeting adjourned at 6:55 p.m.

Respectfully Submitted,

Chuck Chorpening

Mayor

Board Meeting Feb 8, 2010

The minutes of the Dec meeting were approved

In unfinished business the Fireworks Ordinance was read discussed and tabled for approval at the March meeting

Under new business Mr. Ed Bryant sought relief from his sewer bill as he had a leak and the city water did not run though the city sewer system. Relief was granted.

The Council bill 2010-03 was read authorizing pay for the mayor and alderman who are elected during this upcoming election. It was approved.

The council bill 2010-04 was read authorizing a water rate increase of 4%. It was enacted.

The council bill 2010-05 was read authorizing a sewer rate increase of 4%. It also was enacted.

The council bill 2010-06 was read authorizing a final plat of Oak Leaf Estates. It was approved.

Pending payments were approved.

Mr. Ed Young City Public Works Director reported that GRL Solutions has offered to trade a plot of ground for a storm siren in return for a fire hydrant at Hemi Lane area which is a win-win situation. The board authorized Mr. Young to proceed.

Mr. Young reported that the GASD Agreement and transfer of easements on Osage Ave. is progressing.

USDA has approved the Sewer rate increase.

A discussion of repairs of a vehicle by Original Equipment Manufacturer and our contract with Laurie Motors was turned over to our attorney to make sure there is no violation of intent on major repairs as pertains to routine maintenance.

A report was given as to status of the T-1 connection to get our internet site functioning and the easement has been ok’ed and is sent to be signed by the property owner at which time AT&T will install.

Chief Calvin reported on the technology Grant records management system that is coming to fruition and we will be going thru Morgan County for communication with installation on our computers and training to take place in March.

There is the possibility of a 75% grant from LLEBG for a new patrol car, the board gave permission to pursue this.

The Security Camera grant to place cameras in the interview room, council/municipal court room, salley port and parking lot has come to fruition with a check for $7,853.78, the city is obligated to pay $872.64.

The 2009 Dodge Charger damaged by an accident with a deer has been estimated to cost a low of $1,159.00 to repair by Clear Creek Collision. It was approved.

The policy and Procedures Manuel relating to in car cameras was presented and tabled for our attorney to make final changes.

City Clerk Mrs. Wood reported the finances for the city at the end of the first month. Some annual payments for insurance and etc have been made which skews the numbers, at first quarter a clearer picture should be obtained.

Your mayor indicated that a close watch is necessary to keep budgets in line.

No other business was discussed meeting adjourned at 7:10

Mayor chuck chorpening

An apology is in order. I got busy with budgets & end of year and did not post meetings for  Dec & Jan.

we had a reading of the ordinance 2010-01 authorizing and amending the City budget for fiscal year ending Dec 31, 2009.

We then had an agreement with Schultz Engineering to start design on the sewer lines for the NID that the Mayor needs to sign into being.

All pending payments were approved for the monthsof December & January.

We had a problem with well #3 with red clay and took it off line until we pump it clear. Lines have been flushed and water samples have been taken to assure it was safe. An earth quake in Tennesee is believed to have caused the problem.

The Gravois Arm Sewer District has asked to disconnect a line that had been connected to Lauries waste treatment plant as they have a substation coming on line at "p" road.  The city will work out the details to transfer easements and eventually use the line that had been connected.

The city has installed the radios and antennas for the internet and are waiting for AT&T to install the T-1 line.

The wastewater permit we have been operating under has expired at the end of the year and a draft permit has been put in place with new requirements. Mr. Young has been notified that he will have to obtain a class B operators license, he is studying and testing for that upgrade.

Police Chief Calvin reported that an in car camera has been installed in one of the cars and with the Mayor's approval a DVD storage drive has been purchased to keep permanent records.

City clerk Olive Wood reported that the 1% general fund sales tax revenues were down for the 2009 year over $20,000.00 to a total of $401,500 or down 5%.

General fund spending caused a shortage of almost $60,000 for the year 2009. Money was transferred from savings to amend and balance the 2009 budget.

Mayor Chorpening in  his comments stated that very close attention will need to be paid to revenues and expenses thru out 2010 and he also stated that the city needed to be very diligent in future spending.

A closed meeting was called with no moions or actions taken opening back up in regular session and with no further business a motion to adjourn was made.

Meeting adjourned at 6:55PM.

Respectfully

Your Mayor Chuck Chorpening

The minutes of the public hearing and regular meeting were presented and approced.

Since there was no unfinshed business the board immediately entertained a presentation by Mary Ann Irwin on the Miracle Carriage and its use at the Laurie enchanted village of lights. The horse drawn carriage will be available to tour the enchanted village from the Baptist chucrch and back with hot chocalote while you are waiting. Cost $25.00 per couple or $40.00 per family.

An ordnance was then read and approved for the annual election to be held April 6, 2010 to elect the mayor and 1 alderman from each of the two wards.

A motion was made to pay all bills presented.

The Ballpark benefit for Mike Bryon was cacelled for lack of teams to participate.

The chlorine room being built by the city should be tested and ready around Dec 1, 2009.

Siren # 3 is now operational for early storm warning.

A letter dated Nov 6, 2009 was received from the dept of Natural Resources on samples taken Oct 15  which were in compliance on our sewer.

A request for Mrs. Huff to take her Nov holidays in December was oked.

The city recieved $8,000 for in car cameras due to Chief Calvins diligence in writing the grant application.

The board agreed to have the annual Christmas dinner and to pay bonuses.

Eagle scout Bell has built the new pavilion at the park that he asked permission to do. Please drive by and take a look.

L.J. Hipple has agreed to continue to serve on P & Z and Mrs. Bell was appointed to fill the unexpired term of Dave Christianson.

The committee for Wellhead protection which comprises of Mr Al Clever, Patrick Phillips, Mike Kenegy and Karie Maasen were accepted.

Mayor Chorpening informed the Board of Alderman as to the progress of thebudget and the board will meet on Monday  the 23rd of November at 6:00PM to approve same.

On the subject of the internet, the T-1 hookup is scheduled for the 8th of December and should be up and running then.

Motion was made to adjourn.

Respectfully;

Chuck Chorpening

September 15, 2009

We opened a special hearing on the contract we anticipated signing with an internet provider. It was a very informative time.

We then opened our monthly board meeting for Laurie at 6:10

1st item approval of last month’s minutes.

Unfinished business: we discussed the guidelines for accepting streets, after much discussion we left that subject as an ordinance accepting that was scheduled later in the agenda.

New business:

A. Laurie Care Center made a request to waive late fees on their water & sewer bill due to an error by their accounts payable. The request was denied.

B. Jeff Sutton requested that we allow a sign existing in non compliance to be “grandfathered in” as it was incorrectly placed originally as a on premises advertising structure. The request was granted.

C. Ordinance 2009-20 establishing a neighborhood improvement district was tabled to next month due to uncertainty in the language.

D. Ordinance 2009-21 authorizing a franchise agreement with Missouri Gas Utility was accepted.

E. Ordinance 2009-22 authorizing an agreement to provide internet services was approved.

F. Ordinance 2009-23 authorizing guidelines for accepting private roadways into the public road system was approved.

G. All pending payments were approved.

H. Reports were given on the success of the BBQ, 27 acre garage sale, and a worker’s compensation issue.

I. A request for refund on a sign request that was refused by MODOT was accepted.

J. A council agreement for additions to Laurie Police Policy Manuel was approved.

K. Resolution 2009-09-14 commending Gary Markenson for hMML was accepted.

L. Our attorney Kate Clever brought up a resolution to close security systems and structural plans of real property records to be closed.

M. Mayor reported on Lake of the Ozarks Regional Economic Development Council meeting.

Meeting was adjourned at 7:22PM

Sometimes each of us through research find a gem. Amber Waves, a quarterly publication by USDA's Economic Research Service had a feature titled "Broadband Internet Service Helping Create a Rural Digital Economy"

Three Key Points of the article included:

Broadband - highspeed internet - is less commonly used in rural than urban settings due to higher provision costs and more limited availability in rural areas. WELL Duh!!! Then you need to get the municipality involved as we have in Laurie.

Rural counties with broadband internet service in 2000 had greater subsequent employment and income growth than similar rural counties without service.THE REASON TO DO IT.

Rural citizens, businesses, and communities credit broadband internet use with providing social and economic benefits.

The main points I took away as your mayor is especially in the areas of education and medicine significant gains can be achieved in the work force in terms of increased income and permancy of jobs. More accessable health information, products, and services confer real economic benefits on rural communities such as ours, reducing transportation time and expenses, treating emergencies more effectively, reducing time missed from work, increasing lab & pharmacy work, with savings to health facilities from outsourcing procedures. One study of 24 rural hospitals placed the annual cost of not having telemedicine at $370,000 per hospital. With our constiuentcy so far away I am pleased that the board took the steps last night to assure us of Broadband Highspeed Wireless Internet. I will continue to travel and read up on your behalf.

Mayor Chuck

The Camden County Commisioners endorsed highway priorities at the lake and have made improving Hwy 5 from Gravois Mills to the Nianqua Bridge the number 1 priority. This comes as a COG imperative thru (TAC) Transportation Advisory Councit a part of LACOG. This is a twenty plus year desire on my part as a individual and I would hope that all of you affected and wishing to make a difference in our lake living would let Thom Gumm, Beverly Thomas and presiding Carolyn Loraine know of your appreciation. They can be reached at 346-4440 X-1244.

The contract between 5XSunrise,LLC and Laurie for high speed wireless broadband internet is on my desk signed to be placed in public hearing at the monday August 14 city meeting at 5:55 PM.

Humbly;

Your Mayor

Chuck

The meeting was called to order at 1:30PM and a roll call was recorded. A quorum was established and the meeting began.

Minutes were approved from the July 20 meeting.

A discussion regarding the MODOT transportation work program was discussed and we are proceeding in an acceptable way.

Homeland Security Reorganization, there will be a meeting on Oct 6 at Jefferson City in the Cole County Emergency Services

building and on Oct 15 at Nelson Hunt Park in St. James.

In order to rebuild the books we authorized hiring back an old employee part time.

There will be a 2010 census meeting Aug 25 in Sunrise Beach.

We have as an organization agreed to participate in the Dream HERO program with the MO Housing Committee.

we will be participating in ARRA for waste water location planning in 2010.

The next meeting is on Monday Sept 21 at 1:30 PM in the Camdenton city hall, interested persons are invited to attend.

Reporting

Mayor Chujck

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From the office of the Mayor

August 13, 2009

Report from Monday August 10, 2009 meeting.

We were presented with a proposal from Missouri Natural Gas to bring natural gas to Laurie. We will hear further from them but ok’ed the proposal and asked our attorney to bring the document to our board after negotiation.

We granted Westside Chamber’s request for the Haunted Hay ride in the city park again this year and waived the fee’s.

We passed an ordinance establishing a Tax Increment Financing (TIF) Commission for the city of Laurie.

The board after discussion agreed to have the mayor & city attorney pursue a contract with 5XSunrise, LLC, an internet company for high speed wireless internet service in and around Laurie.

A garage sale in the fairgrounds was granted to take place on August 29, 2009, which is a Saturday.

At present time the board has agreed to leave the fireworks tents in the city for next year but reserves the right to visit it again if needed before then.

Alderman Irwin & Hayes wanted to report that volunteers worked July 24th, 25th, & 26th laying sod at the ball field and needed to be acknowledged. They also reported that the lime to line the field which was to cost the city $500.00 was delivered and donated to the city.

Your mayor informed the Board of the various reports, such as Sales Tax revenue, Court Revenues, and Merchant Licenses income.

He also discussed meetings he attended in Columbia, Versailles, Camdenton and Jefferson City last week.

In closed session matters pertaining to property and economic development of same were discussed with no decisions made.

Humbly;

Your Mayor “Chuck”